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The Ray E. Helfer Society 2021 Annual Meeting
Loews Ventana Canyon
7000 N. Resort Dr.
Tucson, AZ 85750
(520) 299-2020

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Sunday, April 11, 2021, 7:00 AM to Wednesday, April 14, 2021, 12:00 PM MST
Category: Events

2021 Ray E. Helfer Society
Annual Meeting

April 11-14, Tucson, Arizona

Loews Ventana Canyon Resort

Meeting Registration

This will be a hybrid live/virtual meeting. For Live Meeting Member Attendees, the meeting fee is $775 U.S. The meeting fee includes the following meals: breakfast, lunch, break and reception/dinner on 4/11; breakfast, break and lunch on 4/12; breakfast, lunch for committee attendees only, two breaks and reception on 4/13; and breakfast and break on 4/14; CME fee, and all of the other costs associated with conducting the meeting. For guests who wish to join us for meals, which includes the meals listed above, the fee is $550 for one guest, $1,100 for two guests, and $1,500 for three guests. Also, if you are interested in only purchasing the Sunday night dinner, that would be $110 and this option is on the registration form as well. For Virtual Meeting Member Attendees, the meeting fee is $400 and includes access to sessions and the CME fee.

If you cannot remember your username and password, please contact the office at 630.359.4273. The deadline for pre-registration is April 8, 2021, 5 p.m. Eastern Time. Cancellations received in writing after April 8 will receive a 50% refund. No refunds will be issued for cancellations received after April 8.

Click here to register.

Hotel and Travel Arrangements

Loews Ventana Canyon

A breathtaking desert sanctuary located in a lush 100-acre desert garden at the foothills of the magnificent Santa Catalina Mountains, Loews Ventana Canyon Resort captures the spirit, beauty and culture of the Southwest’s Sonoran Desert. Luxurious guestrooms offer private terraces, breathtaking views of the area and every creature comfort. Resort facilities include two signature 18-hole golf courses, two pools, tennis courts, hiking trails, and par course. A variety of dining options include the innovative Flying V Bar and Grill.

Special Rates available from: April 11 to April 14, 2021
Pricing: Group rates from $209.00 plus tax
Helfer Room Rates good from April 9 through April 14

Group rate includes complimentary parking, complimentary premium guestroom internet, and complimentary access to the fitness center.
The Resort Charge has been waived for this group.

Helfer members and/or guests must reserve a room before Friday, March 19, 2021 by calling or accessing the on-line reservation tool as follows:

Toll free: Loews Reservations Center, 800-234-5117 and please identify yourself as being with the Ray E. Helfer Society 2021 Annual Meeting.

Ray E. Helfer Society has reserved guestrooms at $209.00 per night (plus 12.05% tax).

For guests who prefer to book online, please visit our website at this link, select your arrival and departure dates, choose “Group Rates” from the Special Rates dropdown, and enter your group code, RHS403, in the code field. When making your reservations, it is necessary to guarantee the room to a credit card.

Members and guests will be completely responsible for their own room charges.

Cancellation Policy for Hotel Reservations: Hotel reservation cancellations must be made at least 72 hours prior to arrival at the Loews Ventana Canyon.  This does include no-shows and early departures. Cancellations are the responsibility of the individual booking the reservation, not The Helfer Society.

Hotel Features

  • 398 luxurious guest rooms, including 26 suites each with private terrace
  • 30 minutes from Tucson International Airport and downtown
  • Two signature 18-hole, Tom Fazio designed PGA golf courses
  • Lakeside Spa & Tennis Center – a 7,000 sq ft spa with treatment rooms, salon, aerobics studio and fitness facilities
  • Two swimming pools with Jacuzzis
  • Concierge service
  • Room service

Dining & Entertainment

  • Flying V Bar & Grill: Casual Southwestern dining with Tucson’s best views.
  • Canyon Cafe: Casual dining with outdoor terraces.
  • Cascade Lounge: Seasonal afternoon tea and nightly entertainment.
  • Bill’s Grill: A poolside retreat.


Taxi Service: Taxis are located on the commercial roadway on the lower level in front of the terminal. Taxi service from TIA is provided by three companies under contract with Tucson Airport Authority. Rates are $4.50 flag drop plus $2.25 each mile. There is no extra charge for baggage or more than one person going to the same location. One-way cab fare to Loews Ventana Canyon is approximately $50-60, plus gratuity.

About Ground Transportation Regulations and Rates: The State of Arizona does not regulate ground transportation at the airport. Ground transportation operators are, however, required to meet certain standards of operation and service pursuant to Tucson Airport Authority rules and regulations. Although rates are not controlled by TAA, taxicab fares are established through a proposal process and operators are obligated to honor the rates published. Rates noted are furnished by the company providing the service and are subject to change.

VIP Taxi
Phone: (520) 798-1111

Yellow Cab
Phone: (520) 624-6611

2021 Meeting Schedule (As of 1.8.21, subject to change.)

A complete schedule with session titles and presenters is available via this link. This schedule is subject to change.

Special Note: The Society will host a Job Fair from Sunday, April 11 through Tuesday, April 13 (see schedule below). Select this link to download/open the application, which is presented in Microsoft Word format. Job Fair registration is due April 2.

Saturday, April 10  
Noon-5 p.m. Fellowship Program Directors Meeting
Sunday, April 11  
7-8:30 a.m. Registration & Breakfast
8:30-9 a.m. President's Welcome
9-11:15 a.m. 15 Minute Presentations
11:15 a.m.-12:30 p.m. Lunch & Job Fair
12:30-1:30 p.m. 15 Minute Presentations
1:30-2:30 p.m. Concurrent Sessions
2:30-3 p.m. Break & Job Fair
3-4:30 p.m. Workshop
5-6 p.m. Scholars' Reception
6-7 p.m. Reception
7 p.m. Awards Dinner
Monday, April 12  
7-7:45 a.m. Breakfast, Committee Meetings & Registration
7:45-9 a.m. Annual Society Business Meeting
9-9:30 a.m. State of the Art
9:30-10 a.m. 15 Minute Presentations
10-10:15 a.m. Break & Job Fair
10:15 a.m.-Noon 15 Minute Presentations
Noon-12:15 p.m. Break & Job Fair
12:15-1 p.m. 15 Minute Presentations
1-3 p.m. Committee Meetings & Lunch (Lunch Only for Committee Meeting Members)
1:15-2:15 p.m. Scholar Member Session & Lunch (Only for Scholar Members)
Tuesday, April 13  
7-8 a.m. Breakfast & Committee Meetings
8-10 a.m. State of the Art
10-10:30 a.m. Break & Job Fair
10:30 a.m.-Noon Concurrent Workshops
Noon-1 p.m. Lunch & Committee Meetings
1-2 p.m. Concurrent State of the Art
2:10-3:40 p.m. Concurrent Workshops
3:40-4 p.m. Break & Job Fair
4-5:30 p.m. Ken & Cindy's Wild Ride With Reception
Wednesday, April 14  
7-8 a.m. Breakfast & Committee Meetings
8-9 a.m. State of the Art
9-10 a.m. 15 Minute Presentations
10-10:15 a.m. Break
10:15-Noon 15 Minute Presentations


Continuing Medical Education

This activity has been planned and implemented in accordance with the Essential Areas and policies of the Accreditation Council for Continuing Medical Education through joint sponsorship of Children's Hospital & Medical Center (Omaha, NE) and The Ray E. Helfer Society.

Children's Hospital & Medical Center is accredited by the Nebraska Medical Association to provide continuing medical education for physicians.

Credit designation - forthcoming.


Children's Hospital & Medical Center's medical education policy requires independence and objectivity for all educational activities. All faculty and planning committee members are expected to disclose to the planning committee and audience any significant relationships or financial interests.

Contact: Dee Dee Bandy, [email protected], 630.359.4273