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The Ray E. Helfer Society 2023 Annual Meeting
Loews Ventana Canyon
7000 N. Resort Dr.
Tucson, AZ 85750
(520) 299-2020

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Sunday, April 16, 2023, 8:00 AM to Wednesday, April 19, 2023, 12:00 PM MST
Category: Helfer Events

2023 Ray E. Helfer Society
Annual Meeting

April 16-19, Tucson, Arizona

Loews Ventana Canyon Resort

Meeting Registration

This will be a hybrid live/virtual meeting. For Live Meeting Member Attendees, the meeting fee is $800 U.S. before 3/19; $900 U.S. 3/19 and after.  The meeting fee includes the following meals: breakfast, lunch, break and reception/dinner on 4/16; breakfast, break and lunch for committee attendees only on 4/17; breakfast, break, lunch and reception on 4/18; and breakfast and break on 4/19; CME fee, and all of the other costs associated with conducting the meeting. For guests who wish to join us for meals, which includes the meals listed above, the fee is $550 for one guest, $1,100 for two guests, and $1,500 for three guests. Also, if you are interested in only purchasing the Sunday night dinner, that would be $110 and this option is on the registration form as well. For Virtual Meeting Member Attendees, the meeting fee is $425 U.S. before 3/19; $475 3/19 and after and includes access to sessions and the CME fee.

If you cannot remember your username and password, please contact the office at 630.359.4273. The deadline for pre-registration is April 11, 2023, 5 p.m. Eastern Time. Cancellations received in writing before April 11 will receive a 50% refund. No refunds will be issued for cancellations received after April 11.

Click here to register.

Hotel and Travel Arrangements

Loews Ventana CanyonIMPORTANT UPDATE ON HOUSING: The Loews Ventana Canyon Resort may be sold out. The society has booked a block of rooms at the Hacienda del Sol Guest Ranch Resort, 5501 N. Hacienda del Sol Rd., Tucson, Arizona, at $209++ per night. To reserve accommodations at this property by April 3, 2023, please call 1.800.207.6883 and refer to the Ray E. Helfer Society room block.

A breathtaking desert sanctuary located in a lush 100-acre desert garden at the foothills of the magnificent Santa Catalina Mountains, Loews Ventana Canyon Resort captures the spirit, beauty and culture of the Southwest’s Sonoran Desert. Luxurious guestrooms offer private terraces, breathtaking views of the area and every creature comfort. Resort facilities include two signature 18-hole golf courses, two pools, tennis courts, hiking trails, and par course. A variety of dining options include the innovative Flying V Bar and Grill.

Special Rates available from: April 14 to April 19, 2023
Pricing: Group rates from $209.00 plus tax

Group rate includes complimentary parking, complimentary premium guestroom internet, and complimentary access to the fitness center.
The Resort Charge has been waived for this group.

Helfer members and/or guests must reserve a room before Friday, March 31, 2023 by calling or accessing the on-line reservation tool as follows:

Toll free: Loews Reservations Center, 800-234-5117 and please identify yourself as being with the Ray E. Helfer Society 2023 Annual Meeting.

Ray E. Helfer Society has reserved guestrooms at $209.00 per night (plus 12.05% tax).

For guests who prefer to book online, please visit our website at this link, select your arrival and departure dates, choose “Group Rates” from the Special Rates dropdown, and enter your group code, RAY414, in the code field. When making your reservations, it is necessary to guarantee the room to a credit card.

Members and guests will be completely responsible for their own room charges.

Cancellation Policy for Hotel Reservations: Hotel reservation cancellations must be made at least 72 hours prior to arrival at the Loews Ventana Canyon. This does include no-shows and early departures. Cancellations are the responsibility of the individual booking the reservation, not The Helfer Society.

Hotel Features

  • 398 luxurious guest rooms, including 26 suites each with private terrace
  • 30 minutes from Tucson International Airport and downtown
  • Two signature 18-hole, Tom Fazio designed PGA golf courses
  • Lakeside Spa & Tennis Center – a 7,000 sq ft spa with treatment rooms, salon, aerobics studio and fitness facilities
  • Two swimming pools with Jacuzzis
  • Concierge service
  • Room service

Dining & Entertainment

  • Flying V Bar & Grill: Casual Southwestern dining with Tucson’s best views.
  • Canyon Club: Casual dining with outdoor terraces.
  • Cascade Lounge: Seasonal afternoon tea and nightly entertainment.
  • Bill’s Grill: A poolside retreat.


Airport Transportation: Tucson International Airport is located 18 miles from Loews Ventana Canyon and is a 30 minute transfer. Guests can take a taxi at approximately $55 each way or make arrangements for a private sedan at approximately $109 each way. Uber and Lyft are also very popular and run about $40 each way.

2023 Meeting Schedule (February 2023, Subject to Change)

Select this link for a PDF file of the 2023 meeting schedule. This schedule is subject to change.

Special Note: The Society will host a Job Fair from Sunday, April 16 through Tuesday, April 18 (see schedule below). Select this link to download/open the application, which is presented in Microsoft Word format. Job Fair registration is due April 1.

Saturday, April 15  
Noon-5 p.m. Fellowship Program Directors Meeting
Sunday, April 16  
7-8:30 a.m. Registration & Breakfast
7:30-8:30 a.m. Next Generation Meeting
8:30-9 a.m. President's Welcome
9-10 a.m. Keynote Address
10-11 a.m. 15 Minute Presentations
11-11:30 a.m. State of the Art Presentation
11:30 a.m.-12:30 p.m. Lunch & Job Fair
12:30-1:30 p.m. State of the Art Presentation
1:30-2:30 p.m. 15 Minute Presentations
2:30-3 p.m. Break & Job Fair
3-4:30 p.m. 15 Minute Presentations
5-6 p.m. Scholar's Reception
6-7 p.m. Reception
7 p.m. Awards Dinner
Monday, April 17  
7-7:45 a.m. Breakfast, Committee Meetings & Registration
7:45-8:45 a.m. Annual Society Business Meeting
8:45-9:45 a.m. State of the Art & 15 Minute Presentations
9:45-10 a.m. Break & Job Fair
10-11:30 a.m. 15 Minute Presentations
11:30-Noon Break & Job Fair
Noon-1 p.m. 15 Minute Presentations
1-2 p.m. Committee Meetings
Tuesday, April 18  
7-8 a.m. Breakfast & Committee Meetings
8-10 a.m. 15 Minute Presentations & Concurrent Scholar Workshop
10-10:30 a.m. Break & Job Fair
10:30-11:30 a.m. Concurrent Workshops
11:30-12:30 p.m. Lunch & Job Fair
12:30-1:30 p.m. Concurrent State of the Art/15 Minute Presentations/Scholar Session
1:30-1:40 p.m. Break to Switch Rooms
1:40-2:40 p.m. Concurrent State of the Art/Workshop
2:40-2:50 p.m. Break to Switch Rooms
2:50-3:50 p.m. Concurrent State of the Art/Workshop
3:50-4:20 p.m. Break & Job Fair
4:20-5:50 p.m. Ken & Cindy's Wild Ride With Reception
Wednesday, April 19  
7-8 a.m. Breakfast & Committee Meetings
8-10 a.m. 15 Minute Presentations
10-10:30 a.m. Break
10:30-11 a.m. Workshop
11 a.m.-Noon 15 Minute Presentations


Continuing Medical Education

This activity has been planned and implemented in accordance with the Essential Areas and policies of the Accreditation Council for Continuing Medical Education through joint sponsorship of Children's Hospital & Medical Center (Omaha, NE) and The Ray E. Helfer Society.

Children's Hospital & Medical Center is accredited by the Nebraska Medical Association to provide continuing medical education for physicians.

Credit designation - forthcoming.


Children's Hospital & Medical Center's medical education policy requires independence and objectivity for all educational activities. All faculty and planning committee members are expected to disclose to the planning committee and audience any significant relationships or financial interests.

Contact: Dee Dee Bandy, [email protected], 630.359.4273